Find San Juan County Clerk Records

San Juan County Clerk Office

The San Juan County Clerk is the county office for recorded documents, marriage licenses, County Commission minutes, elections, voter-list maintenance, and clerk services for the County Probate Judge. The office identifies Alyssa Kuhn as County Clerk and Tanya Shelby, CERA as Chief Deputy Clerk. The public office is in the county government complex in Aztec, separate from the District Court clerk function that handles court case files.

The County Clerk page is important for record access because it also tells users what the office does not hold. Divorce proceedings are District Court matters. Birth and death certificates are not issued by the County Clerk. Jury duty and trials are not scheduled by this office. For a recorded deed, mortgage, plat, survey, marriage license copy, or informal probate filing, however, the County Clerk is the right starting point.

What San Juan County Clerk Handles

County Clerk duties are broad, but they are not the same as court clerk duties. The office records deeds, mortgages, liens, plats, surveys, oil and gas documents, marriage licenses, and other documents submitted for recording. It prepares official San Juan County Commission minutes, conducts federal, state, and local elections, and maintains the voter list. For the Probate Judge, the County Clerk serves as the clerk for informal and uncontested probate matters.

The office gives a public-record notice for recorded documents. Documents recorded with the County Clerk are public records subject to inspection and disclosure. Staff can provide basic information and a public search area, but the recording department says it will not process detailed real estate searches. People doing title-depth work are directed to use title companies or self-research through the available index and public search resources.

• Recorded deeds, mortgages, liens, plats, surveys, UCCs, and related documents
• Marriage licenses and certified marriage license copies
• County Commission minutes and county public documents
• Election administration and voter-list maintenance
• Informal probate filing support for the County Probate Judge

The County Clerk's online recorded-document index is hosted through CountyFusion/Kofile, which the research inventory identifies as the official grantor/grantee index linked by the County Clerk.

The CountyFusion screen supports the recorded-document side of San Juan County clerk records, not District Court divorce or felony case files.

Request San Juan County Certified Copies

Certified copies from the County Clerk are used when a recorded document or marriage license needs official proof. The recording department asks copy requesters to include the book and page or document number when available and to send recorded-document copy requests to clerks@sjcounty.net. Marriage certificate copies can also be requested through the clerk's marriage-license channels.

1. Identify the record type, such as deed, mortgage, plat, survey, marriage license, or informal probate filing.
2. Search the CountyFusion grantor/grantee index when the book, page, or document number is not known.
3. Email clerks@sjcounty.net or contact the County Clerk office with the document number, names, and copy type.
4. Ask staff to confirm page count, certification, total cost, and any credit or debit card convenience fee.
5. For mail requests, send payment by check or money order payable to San Juan County Clerk at PO Box 550, Aztec, NM 87410.

The San Juan County JustFOIA public portal is the county government's public records request channel for county and sheriff records outside the court system.

JustFOIA is useful for county public records, while certified recorded-document copies still need the County Clerk's recording-specific details and fees.

San Juan County Clerk Request Fields

A strong County Clerk records request gives staff enough detail to find the correct recorded document without performing a full title search. The research file notes that the County Clerk asks for book and page or document number when requesting recorded real property documents. For county public records requests submitted through JustFOIA, the request should identify the records with enough detail for county staff to route it.

The San Juan County JustFOIA new request form is the county portal entry point documented in the research inventory.

The request form is best for county records requests, while court case records remain with New Mexico Courts and the District Court clerk channel.

San Juan County Clerk Fees

The County Clerk's recording department publishes fees for recording and copies. Credit and debit card purchases have a 2.5% convenience fee. Marriage licenses cost $55.00 by cash or credit card, with cash only after 5:00 p.m. Certified copies of marriage licenses are $2.00, and informal probate filing has a $30.00 docket fee.

Document Recording Rules

San Juan County recording rules are specific. A document must be original or a court-certified copy. Property documents must identify grantor and grantee, and deeds require the grantor signature. A street address alone is not enough for property transfer because the complete legal description is required. Notary information must be complete, including signature, date, seal, and expiration.

• Leave a 1 inch by 4 inch space for the recording label on each page.
• Include contact information with the document.
• Make sure the document is legible and can be reproduced after scanning.
• Bring originals or certified copies in person during posted office hours.
• Use check or money order payable to San Juan County Clerk for mail recording.

Accepted eRecording vendors are Simplifile, Corporation Service Company, ePN, and Indecomm. The research file also notes that rejected documents are not held by the office; they are mailed back with an explanation.

Mail and Online Clerk Access

San Juan County Clerk records can be reached online, in person, by email, by mail, and by phone. The online route is the Kofile CountyFusion grantor/grantee index for recorded documents. In-person service is at 100 S. Oliver Dr., Suite 200, Aztec, Monday through Thursday. Email copy requests for recorded documents and marriage certificates go to clerks@sjcounty.net. Mail requests go to PO Box 550, Aztec, NM 87410 with payment and contact information.